Hotel accommodation

Hotel accommodation will be available at Hilton Helsinki Kalastajatorppa Hotel which is located next to the congress premises at Hilton Helsinki Kalastajatorppa.

Hotel bookings can made on the online registration form. For possible earlier inquiries on hotel accommodation please contact the congress secretariat CONGREX (sns2011@congrex.fi).
 

 Hotel name

 Single room rate
 in euros (€)

 Double room rate
 in euros (€)

 Distance to congress
 venue in kilometers

 Hilton Helsinki Kalastajatorppa

 179 € 214 €

 0,1 kilometers

 Scandic Continental Hotel

 139 € 174 €

 4,5 kilometers

 Hostel Academica

  62 €   82 €

 6,0 kilometers
 The hotel room rates above are per night and include value added tax (VAT) and buffet breakfast

Booking schedule
To secure accommodation of your choice, you should register as early as possible. Prices quoted are per room per night and include accommodation, buffet breakfast, hotel service charge and value added tax (VAT). Hotel reservations, especially after 30 April 2011, will be subject to availability.

Hotel deposit
A hotel deposit of one night should be paid in advance together with the registration fees. The hotel deposit will be deducted from the total cost of accommodation. The remaining hotel payment will be charged at the hotel upon check-out. The hotel deposit is non-refundable if the cancellation is made after 30 April 2011. Possible cancellations or changes to reservations should be made in writing by e-mail, telefax or airmail to the congress secretariat. Hotel bookings should be made through the congress secretariat in order to benefit from the special rates.

General conditions
As soon as the registration details have been received, all reservations will be completed based on requests which, however, will be subject to availability. Confirmation for hotel accommodation will be included in the confirmation message confirming the participation for the congress. No hotel vouchers will be needed since the congress secretariat will transfer the hotel deposit amounts to each hotel and the deposit amounts will be deducted from the remaining hotel invoice to be paid at the hotel during the congress.

Participants are requested to pay their personal expenses directly to the hotel at latest when checking out. Please indicate on the Registration Form if arrival at the hotel is scheduled after 18:00 so that the congress secretariat can inform the hotel about your late arrival. The regular check-out time is 12:00. Please note that all room reservations will be made on ”first come, first served” basis and all reservations will be subject to availability.

Cancellation of accommodation
Notification of cancellation must be made in writing (by e-mail, telefax or airmail) to CONGREX.
Cancellations will be accepted until 30 April 2011 with a refund of the hotel deposit. After this date the hotel deposit is non-refundable.